VENDOR Registration/Payment info

May 2018

Hello Potential Vendors for the 38th Annual Belleville Oktoberfest ~

It is that time of year once again when Spring is here and some of us start planning for Fall. We will be keeping the Traditional German Tent, along with the Wiener Dog Race, the Bags Tournament and adding few new surprises. One of those being we have added a Third Stage and additional space for Vendors to spread out & visitors to enjoy. Not only will the weekend be filled with the sounds of Customary German Music inside the Bier Tent, the main stage will feature popular local bands as well as some more nationally known artists. The third stage will have live music all weekend increasing foot traffic to vendors in that area.

Vendor space is 1^st come 1^st serve, please complete the attached form and mail payment as soon as possible to hold your spot for this year’s festival. The deadline for registration and payment to avoid a late fee is 9/1/2018. A fee of $50.00 will be added to your registration fee *Please note all vendors operating mobile food trucks must obtain a license from the City of Belleville to be permitted to operate during this event. (info included/attached)

The 2018 Belleville Oktoberfest will once again be held in Downtown Belleville centered around the Veteran’s Memorial Fountain. Festivities will be from 11am to 11pm on Friday, September 21^st and Saturday, September 22^nd 2018. The festival attracts thousands of visitors every year and the proceeds go to the Not for Profit organizations involved in planning this event. The 2018 Classic Car show will be on Saturday from 9am-4pm. .

Interested participants will pay a flat booth fee and keep all proceeds generated at their booth. Fees will vary by booth size and the cost of electrical hookup has been included in the booth fee. First registrations in will get their choice of food items to sell. We try to avoid duplication if possible, but we cannot guarantee this will happen. You will need to get your registration and fee in as soon as possible to ensure you are the first participant selling your selected items. If you have any questions, please feel free to contact me at Catholic and Community Credit Union, 618-212-6907 or Cari Frick at Metro Lock and Security, 618-398-8560.

Sincerely,

Lisa Athmer, President

Belleville Oktoberfest 2018

Organization Name/Booth Chairperson Name(required)

Address(required)

Email Address(required)

Telephone - Day & Evening(required)

More Important Information :FEES: 12 x 12 or under size booth $400.00 includes electrical costs 13 x 12 up to 24 x 12 size booth $550.00 includes electrical costs 25 x 12 up to 30 x 12 size booth $650.00 includes electrical costs Any entries received after 9/1/2018 will increase an additional $50.00. ***size variations will result in additional fees or removal from the event without refund(required)

Please include all electrical needs (if applicable)(required)

Please list all items & prices that will be sold at your booth. (required)

After completing and returning the registration form and required fees, your request will be reviewed by the Oktoberfest Committee for approval. ** Mandatory Vendor Meeting 1 week prior to event you will receive a packet stating the Terms and Conditions including new arrival times & set up instructions for the 2018 event. ***IMPORTANT: Mobile Vending Units must have your City of Belleville Vendor License by date of Vendor Meeting or you will be excluded from the event without refund. Please bring copy of license to vendor meeting.

All Vendors will keep proceeds from their booth. Each vendor will be responsible for all cash transactions at their own booth as well as all supplies needed in their booth and clean-up of their designated area. *NOTE: All participating vendors will be required to meet city and safety regulations provided by the committee. Also, Please be aware that an additional fee may be charged if your designated area had not been cleaned properly or damage was caused to city property causing additional expense to the committee in the past year or current year.

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